Opportunities with Paul Zizka Photography

Administrative Assistant

Part-time Contract
Approx. 5-10 hours/week

Behind every creative business lies the business itself—organizing files, nurturing relationships, tackling weekly tasks, and collaborating with a team to ensure the creative vision endures.

With that, we’re looking for a talented and committed Administrative Assistant to join the team at Paul Zizka Photography. This is a “fingertips on laptop” (not camera shutter) position, meaning an interest in photography is welcome, but not essential. 

This part-time position has flexible working hours and can be executed from a home office, with regular meetings with our team in Banff. As the Administrative Assistant, you’ll be operating in the heart of this flourishing family business and an essential asset to its ongoing success.

This job may be for you if: 

  • You get a thrill from checking things off a to-do list and keeping operations running smoothly.

  • You enjoy supporting creative people and understand the value of structured systems in a creative business.

  • You’re a confident communicator who can write a clear, professional email and handle customer interactions with warmth and care.

  • You take initiative, anticipate needs, and regularly find yourself saying, “I’ve already taken care of it.”

  • You’re tech-savvy and pick up new tools quickly.

  • You’re self-directed and able to manage your time without much oversight.

  • You believe no task is too small and that everything you do contributes to a bigger creative mission.

Key Responsibilities:

  • Tracking client needs and correspondence.

  • Some client and customer communication.

  • Online shop management, including processing orders.

  • Image stock management and keywording.

  • Workshop registration/participant management.

  • Photography contest tracking and submissions.

  • Sundry tasks: shopping, tracking travel itineraries, managing product inventory, secretarial duties, and meetings.

  

Requirements:

  • Contract part-time position (invoices for services).

  • Bow Valley-based.

  • Ideally, a minimum 2-year commitment. 

  • Personal computer and smartphone.

  • Able to meet in Banff every few weeks (contractor is responsible for gas/mileage).

  • Minimum 5 years of admin experience. 

  • Outstanding communication/writing skills, .attention to detail and organizational skills.

  • Proficient with technology.

  • Can have a set schedule, but must be available to respond to communications online and work some flexible hours.

  • Storing of inventory/supplies in personal workspace.

Asset but Not Required:

  • Customer service experience.

  • Knowledge of any of the following software: Google Drive (Docs, Sheets, Forms); Shopify; Dropbox
    Ticket Tailor; Slack; Adobe Creative Suite (Bridge and Photoshop), Smugmug.

Hours and Remuneration:

  • 5-10 hours/week, with the possibility of increased hours as projects require.

  • Pay is $23-$28/hour (CAD).

  • Assistant will Invoice bi-monthly with corresponding time sheet.

To Apply:

Applications are open until a successful candidate is found. Only those chosen for interview will be contacted.

  1. Fill out this quick form.

  2. Send your cover letter and resume to Meghan at meghan@zizka.ca.